Commercial Printing Companies

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Top 5 Commercial Printing Companies in Australia to Add Value to Your Business

The market value of the Australian print industry stands at $2.6 billion in 2022! More businesses and individuals need the services of commercial printing companies today than until a few years ago. And the reasons include

• The cut-throat competition between firms to reach their target audiences. 
• Global trading and the increase in opportunities. 
• High demand for printed items for all occasions, etc.

Though these print solutions are readily available, you may need to consider several features and find out: Are there any commercial printing companies near me?

This blog covers the meaning and significance of commercial printing and how to select a suitable vendor for your business. Let’s begin! 

What Is a Commercial Printing Company?

Commercial printing refers to producing items or documents for a business. It could be for marketing, transactional, compliance, or other purposes. Usually, commercial printing companies get complex and bulk orders, unlike small print shops. 

For example, an individual may never need to print a hundred customer survey forms or a promotional banner. The only commercial order individuals place can be holiday greeting cards or party invitations. However, businesses use the services of commercial printing companies to print hundreds or thousands of items regularly. 

All sectors require different types of printed materials. Here are a few examples:

Healthcare: 

• Mental and health records. 
• Discharge summaries. 
• Post-treatment instructions. 
• Test reports. 
• Consent forms. 
• Hospital invoices. 
• Patient statements, etc. 

Retail and eCommerce:

• Discount coupons. 
• Compliance letters. 
• Letters to partners and other stakeholders. 
• Customer appreciation postcards. 
• Flyers, brochures, leaflets. 
• Business cards. 
• Bills and receipts. 
• Product launch invitations, etc. 

They can connect with commercial printing companies that best suit their requirements and budget. 

Benefits of Employing Commercial Printing Companies

You have many reasons to stop printing your documents, marketing items, correspondence letters, etc., in-house. Outsourcing these tasks to commercial printing companies is beneficial in several ways, like

Save Time, Money, and Effort

Fast and affordable printing is the primary reason you must look into commercial services. They offer decent rates for all printed items, helping you not burn a hole in your pocket after every project or campaign!

Your staff no longer needs to spend weeks or months planning a campaign and compiling all the elements together. They can use features that commercial printing companies offer to reduce manual labour and focus on other aspects, like targeting the relevant audiences and handling responses. 

Impress Customers With High-Quality Printed Items

Imagine printing an invoice on low-grade paper and sending it to someone after a transaction. The customer might rethink their decision after getting this document and not want to do business with you again. Alternatively, commercial printing companies allow you to print high-quality, attention-grabbing items that make a solid first impression. It helps you improve your brand image and drive more customers!

All commercial printing companies offer customisation options to enable you to decide how you want your printed materials to look. Thus, you can produce your items more flexibly and appeal to your audience.

Scale Your Printing Tasks

You no longer need to worry about producing items in mass quantities. Outsourcing your processes via commercial printing companies lets you print items in any volume. It also enables you to scale your overall activities to get bulk discounts and other benefits. 

Print Any Time You Want

Most commercial printing companies allow you to print whenever needed. You do not require to plan the campaign for months or weeks. These vendors already have all the equipment and resources printing tasks require, so they are ready to print your items at any time. Yet, it is better to know their cut-off times, primarily if you want to look into same-day services.

5 Commercial Printing Companies In Australia You Must Consider

As discussed earlier, select vendors that provide the necessary features and can keep up with your expectations. Below are the top five commercial printing companies to consider to print your materials efficiently:

#1 Carbon8

Carbon8 was established in 2007 and became Sydney’s premier digital print house. Australian corporations and creative agencies trust them to produce high-quality items for their events, meetings, and promotions.  

It is one of the best commercial printing companies, helping its clients print

• Business cards
• Brochures
• Large-format signage
• Portfolios and catalogues
• Branded boxes
• Booklets, etc. 

In addition to providing their clients with quality and professional advice, their industry experience and expertise enable them to deliver fast and effective turnaround times. Carbon8’s team invests heavily in research and development to match the client’s expectations and standards and improve customer satisfaction. It makes Carbon8 one of the top commercial printing companies whose success relies on forming lasting relationships with clients and developing cutting-edge solutions.

#2 Print Room

It is one of the leading commercial printing companies that prints several materials, like

• Business cards. 
• Flyers. 
• Catalogues. 
• Greeting cards. 
• With compliment slips. 
• Notepads. 
• Letterhead.
• Envelopes, etc. 

Yet, their speciality is business cards because they offer numerous customisation options for them. You could make your edges circular instead of square, an impressive variation to set your materials apart from the competition. Or you may use square business cards to do something more creative and eye-catching. The point is that Print Room can match your customisation requests and deliver them speedily.

Like most commercial printing companies in Australia, Print Room also offers embossing, folding, and custom items. They have different prices for every printed material, so you need to request a quote through their website. 

#3 Spotpress

Spotpress is among the top commercial printing companies in Sydney that lets you print your items in only three easy steps:

1. Submit your design on their website. 
2. Review the order before finalising it. 
3. Expect to get your items in the upcoming five to seven days. 

You can use the services of commercial printing companies like Spotpress to produce several items, from bookmarks and menus to business stationery and stickers. 

Spotpress offers many printing methods, like offset lithography, digital printing, etc., for low rates. But, it lacks some capabilities, like offering professionally-built templates, online integrations, tracking, etc. 

#4 Avis Printing Pvt. Ltd. 

Avis Printing provides offset, wide-format, and digital printing at reasonable rates with fast turnaround times. These commercial printing companies gained popularity because of their same-day print solutions, allowing companies to fulfil urgent requirements hassle-free. 

You can print many items, like Z-cards, raffle tickets, posters, magazines, booklets, signage, etc. Avis Printing is among the top commercial printing companies, offering graphic design services to let you create artwork and print together. Yet, it does not have mailing capabilities, so you still need to carry out some legwork in-house. 

#5 Kanga Print

It is one of the best commercial printing companies that allow you to create items for marketing and other reasons at competitive prices. You may print your materials on demand and in bulk. 

Their customer support system is quick, responding to your queries and offering custom quotes on the same day. Hence, you get a clear idea of the prices and the services you can get at the start to make an informed decision. 

PostGrid’s Direct Mailing Network of Commercial Printing Companies 

PostGrid’s direct mail API helps businesses to draft, print, and ship marketing and other items effortlessly. It lets them automate these tasks and do everything by pushing a few buttons on their device. 

You can integrate the API into your favourite CRM to print your items and ship them affordably and speedily. PostGrid provides all-in-one solutions for all your requirements and allows you to connect with reputed commercial printing companies to create your desired materials. 

Its features include:

• Design templates: PostGrid’s free, in-built templates let you design your items without hiring a designer. Also, you can make changes last minute without wasting time sending the files back and forth each time you want to modify something. 
• Mailing list compilation and verification: PostGrid helps you compile mailing lists for marketing purposes. You can put together prospect details based on your buyer persona and demographics. Moreover, you can validate your existing mailing lists and print items via the best commercial printing companies across Australia. 
• High-resolution printing: All commercial printing companies help you create high-resolution materials that look catchy and elegant. By connecting you with these vendors via automation, PostGrid assures you get materials according to your preferences. 
• Personalisation: You can add different variables to make your items unique for every customer. Such personalisation activities show that you appreciate your audience and are down to tailoring your communications according to their likings. 
• Different types of printed items: A primary advantage of employing commercial printing companies is the multiple choices you get. PostGrid helps you to choose between many paper stock types, finishing options, promotional materials, etc.
• Real-time tracking: Another feature you get is tracking all the items you send to know when they arrive at their destinations. You can log into your PostGrid account and access your dashboard to get the details, view past orders, and stay updated. 
• Campaign insights and analytics: After you know what is a commercial printing company, you must also learn the significance of campaign insights. They depict how well your program worked and the number of people who responded. PostGrid’s direct mail services help clients know their campaign analytics whenever needed to help them improve their upcoming plans. 

Our solutions offer the best pricing plans in Australia and many other countries, helping clients print result-driving items for their customers!

Conclusion

Printing commercially refers to producing materials for a business to:

• Send to their target audience.
• Hand out during an event. 
• Promote themselves using street signage or other static items. 
• Communicate with clients, etc. 

Researching ‘commercial printing companies near me’ helps businesses know their options and select the correct vendor. Of course, it also depends on their needs, preferences, timeline, and budget. 

PostGrid’s direct mail services offer fast printing and shipping solutions to companies from healthcare, insurance, retail, real estate, and other industries. Thus, businesses can reach their customers on time and with the best quality materials to persuade them to take action. 

Request a demo now to learn more about commercial printing companies and how PostGrid helps you transform your direct mailing processes!

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The post Commercial Printing Companies appeared first on PostGrid.

source https://www.postgrid.com.au/commercial-printing-companies/

What is Web to Print

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Web to Print: What Is the Importance of Web2Print Solutions for Your Business?

Every business needs a robust printing solution to help them produce everyday items, crucial documents, marketing materials, etc. 

What if they can automate these tasks and print any item whenever needed? A web-to-print service provider helps bring this vision to reality with several advanced features to transform their business!

But how? What is the web to print, and why does your company need it?

This blog covers the answers to such questions and helps you make the right choice. 

Let us get started!

What Is Web2Print?

It goes by many names, like remote publishing, eCommerce printing solution, W2P, etc. The primary purpose of Web2Print solutions was to help online stores produce and ship their products online. But today, businesses use it to create multiple types of printed materials, like brochures, posters, newsletters, etc. 

You can create as many templates as wanted to print different materials and customise them according to your preferences. A web-to-print platform allows you to save these templates to reorder items whenever required. 

Earlier, web-to-print services allowed businesses to transfer their files to the printer via email. Now, they can explore their options on a web browser and order online within seconds instead of transmitting large files, wasting time and effort. 

How Does the Web to Print Work?

A web-to-print platform works like an eCommerce website. You browse the items online, add the products to your cart, pay, and checkout. But the primary difference is that you must upload these materials yourselves.  

Here is an example:

Imagine you regularly print advertising postcards for your target audience. Using a Web2Print solution requires you to upload your existing postcard designs to help you select and order your cards anytime. You can also customise the artwork or create new templates if you want variations. 

Think of it as a tailored printing platform, unique to every business, that allows you to view your materials on a screen. 

Similarly, you may add letters, newsletters, envelopes, etc., so you can browse and order your materials. 

• Using web-to-print services puts you in complete control of your printing activities. 
• You can make changes to your order or print design last minute without any trouble. 
• There are no minimum or maximum volume requirements, helping you become flexible. 
• Experience faster turnaround times and zero manual effort. 

Use Cases of Web2Print Solutions for Companies

You may use the web to print for various reasons because it offers unlimited opportunities and options. Here are some ideas to help you start:

Personalised Mail Items

Most businesses use Web2Print to produce marketing materials that can help them acquire and retain customers. It allows them to employ variable data printing without hassles and personalise every item to improve results. 

For instance, they can personalise the names, locations, messages, offers, CTAs, etc., for every prospect according to their customer journey. Understanding their requirements and offering what they want allows businesses to generate more sales. 

An advanced web-to-print solution provider like PostGrid helps them tailor items quickly and produce them in mass quantities—at low rates. 

Transactional Materials

You can incorporate the web to print to create your transactional documents, like cheques, statements, invoices, etc. However, ensure your platform is safe and complies with all data privacy laws. 

Your platform should also let you integrate with your current CRMs to fetch and autofill accurate customer data. Luckily, PostGrid’s print and mail API has all such features, making your job easier and faster!

Our Web2Print services comply with the Privacy Act 1988, PCI DSS Level 1, SOC 2 – IRAP (Australia), ISO 27001, ISO 9001, and ISAE 3402!

Event Invitations and Merchandise

Employ the web to print to send invites to your intended audience and boost traffic at your event. You can use the pre-built templates on the platform and add customised details or create new designs to fit your brand’s tone better. 

Apart from invitations, you may also print your event merchandise using a Web2Print platform. Working with thousands of reputed commercial printers across the country, PostGrid can help you find corporate gifting partners effortlessly to help you create items like

• Branded t-shirts. 
• Mugs. 
• Keychains. 
• Notebooks. 
• Pens. 
• Bags, etc. 

Office Items 

Office stationery consists of notepads, letterhead, business cards, etc., that you and your employees need regularly. Using Web2Print helps you print these items simultaneously with your other materials!

Incorporating web-to-print services allows you to streamline your printing tasks and have all the materials you need at your fingertips, irrespective of their purpose.

What Are the Pros and Cons of Using the Web to Print?

It is better to evaluate the advantages and disadvantages of using web-to-print solutions before you go ahead and set up an account, and they are

Pros:

Get a Consolidated View of Your Items

Since Web2Print works as an online ordering system, you can access a catalogue of your materials. It makes viewing your items and choosing what you want to print for a campaign more convenient. 

For instance, imagine you cannot decide between postcards or letters for a customer retention program. The platform helps you make an informed decision by giving you a consolidated view of all your materials!

Maintain Brand Consistency and Reputation

The best advantage of using the web to print is the impeccable quality and consistency you get! This service enables you to use the same types of materials with similar designs to create brand recognition. 

Printing high-quality materials using Web2Print also helps you improve your brand reputation. Customers value a company that mails them eye-catching and classy items to communicate a message! You may also hand them out at events or public places to drive visibility. 

Save Time and Eliminate Manual Effort

Gone are the days when you had to hire a designer to create postcard artwork or spend hours stuffing envelopes and sealing them. We understand how designing, producing, and shipping items can be daunting. 

PostGrid web-to-print solutions help you wave goodbye to these manual tasks and automate them. They also allow you to save time and resources by outsourcing everything to a third party and letting your staff focus on other crucial areas. 

Avoid Wastage by Printing On Demand

A reliable web-to-print solution allows you to produce materials in bulk or on demand. You can place orders on the go, cutting the requirement to plan the volume, which can sometimes lead to wastage. 

Cons:

Depending On Your Input

As discussed earlier, you must upload your designs or add your customer data to create your materials. Unlike PostGrid, not all web-to-print service providers offer API integrations to help you use customer data and personalise your items. They depend on your manual inputs, which kills the purpose of using an online solution to place print orders. 

Using such a Web2Print solution may also create a clash between different workflows or systems. If someone makes an error in one system and fails to make the necessary changes, you might face some negative consequences. 

Complicated Features

Many businesses employ Web2Print but struggle to implement all the features properly. They may need to spend some extra time training on how to use the software, which means spending more. And they might still not get the best out of the system!

How Do PostGrid’s Print and Mail Solutions Help You Incorporate Web2Print?

Our print and mail API offers all the features of web-to-print software, only better! Here are some of our most helpful features that other vendors might not provide:

• Distribution: You can rely on PostGrid to mail your promotional materials using Australia Post speedily. We handle complete printing and mailing fulfilment to take more workload off your plate and improve efficiency. Our all-in-one Web2Print services help you do everything simultaneously, saving time and money!
• Hubspot integration: With our API integrations, you need not input any customer data manually. You only have to incorporate our API into your CRM to fetch details and create custom items in an automated way. 
• Address verification: PostGrid’s web-to-print API and automation software validates your mailing lists to ensure your materials reach the correct destinations. They also standardise your addresses, helping the postal workers complete your mail deliveries at the earliest and without trouble. 
• Tracking and reporting: You can use our per-piece tracking feature to stay updated about your sent mail items. Furthermore, you can keep track of your Web2Print orders, access campaign performance, and download insights that can improve your upcoming direct mail programs!
• Variety of printed materials: PostGrid allows you to select from multiple direct mail types, like postcards, newsletters, letters, invoices, documents, cheques, and statements. Also, we offer the web to print for all industries, including healthcare, insurance, financial services, etc. 

Conclusion

Printing materials using Web2Print solutions ease a company’s overall workload and improve productivity. Businesses can take advantage of these services to print varieties of high-quality items speedily and affordably. 

Using PostGrid’s direct mail services allows you to streamline your printing and mailing activities. There are no hidden fees, volume requirements, or prerequisites to working with us!

Sign up now to access our features and learn more about PostGrid’s web-to-print solutions!

Ready to Get Started?

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The post What is Web to Print appeared first on PostGrid.

source https://www.postgrid.com.au/what-is-web-to-print/

Welcome Letter to New Client

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How to Write a Welcome Letter to New Client to Build A Good First Impression?

Imagine you follow up with a prospect for nearly one month before converting them into a paying customer! But what keeps them from not switching to a different brand later on? Perhaps, it is the initial impression that your company makes—which is an apt reason to send a welcome letter to new clients after their first purchase!

A personalised message shows clients how much you value your customers from the beginning. It sets the tone for a productive company-customer relationship, allowing you to retain them for years.

The goal of sending a welcome letter to new client is to make them feel warm and valued. This blog contains all the tips and steps to help you draft appealing letters and establish personal connections.  

Let us begin! 

The Significance of Writing a Welcome Letter to New Client

Every customer has numerous options while purchasing a product or availing themselves of a service. When they select your brand, the least you can do is assure them they made the right choice. And a well-written welcoming letter to new client can help you achieve this goal effectively. 

This message allows your brand to:

• Express gratitude after a client purchases something: Saying thank you in your sample welcome letter to new clients helps you appreciate your customers. It also highlights that you are a customer-centric company that cares about its people and does not shy away from such lovely gestures. 
• Showcase your business processes: A welcome letter to new clients is an official introduction to your company. It discusses related products and services, keeping in mind your business vision. Hence, customers can get more details about you and relate to your goals. 
• Set yourself apart from the competition: Your customers might have already bought from your competitors in the past. What differentiates you from the crowd is- your effort to onboard new clients and offer irresistible deals to retain them. Including small perks in your welcoming letter to new client helps convince customers to buy from you again. This step lets you generate repeat business and keep your revenue flowing throughout the year. 

How to Write an Effective Welcome Letter to New Client?

Below, we have mentioned all the steps to help you pen down your onboarding letter for every customer:

Use Your Business Letterhead 

Always use your company letterhead to print your welcome letter to new clients to ignite brand recognition. It should have your

• Business name. 
• Brand logo. 
• Phone number. 
• Email address. 
• Fax number (if applicable).
• Website link. 
• Office address. 
• Social media links (optional). 

Your letterhead makes your message look professional and elegant, attracting customers to read it. 

Write the Date and the Recipient’s Mailing Address

Mention the date when you write the welcome letter to new client, mostly the day when they buy something from your business. It appears on the top of your letter the same way as your formal letters. 

Then, mention the recipient’s mailing address below. Add their name on the first line, followed by the company name (while sending the letter to a B2B client). Ensure that your delivery address is correct to avoid mail returns or lost envelopes, resulting in a waste of time and money. 

PostGrid’s print and mail API helps you validate your mailing lists before you send your welcome letter to new clients to prevent potential problems.  

We also offer automated direct mailing solutions, allowing you to draft your letters, print them, and ship them to the correct recipients!

Greet Your Client

Avoid using generic greetings for your customers because it kills the purpose of your message. Instead, use an informal salutation for your sample welcome letter to new clients with the recipient’s first or last name.  

For example, you may write

• Hello Mr Jones. 
• Greetings, Ms Ella. 
• Dear Mr Oliver, etc. 

Add a Welcome Message

The first paragraph of your welcome letter to new client should begin with welcoming the customer as a part of your family. It should be a friendly and inviting message that keeps readers hooked to push them to read the letter. 

Here is an example:

“On behalf of the entire Jackson Inc family, I would like to welcome and thank you for trusting our company. We value your patronage and assure you that our business will keep up to your trust and expectations.”

Add a Short Brief About Your Business

This section of your welcome letter to new clients acts as the body. If an account manager writes the message, include a concise introduction with their details. 

Then, you may include your

• Company’s past accomplishments,
• Customer service objectives, and
• How the business’s experience in the industry can benefit the new clients. 

Reassure Clients

The next crucial aspect of your welcome letter to new client is reassurance. Include sentences, like

• Thank you for your business. We are grateful for your trust and support and will work tirelessly to serve you. 
• Our company is privileged to have you working with us, and we will do our best to make our association worth it!

Include Your Contact Information

The last paragraph of the financial advisor welcome letter to new client should include the account manager’s contact details. Add their phone number and email address to help customers get in touch if they have any questions. 

End Your Welcome Letter to New Clients in a Friendly Tone

Your closing should not be too formal because it can deviate customers from your personal message. Use phrases such as “Kind Regards,” “Yours sincerely,” “Yours truly,” or “Best Regards,” etc. 

The last thing on your welcoming letter to new client should be the signature. Avoid using a computerised signature or stamp and opt for a personal one to make your customers feel valued. 

Things to Consider While Writing a Welcome Letter to New Clients

You can improve your welcome letter to new client by adding some additional aspects or working on some areas. Here are some of these things or tips you may consider to draft impressive letters:

Decide the Communication Mode

Though many companies opt to send onboarding messages via email, it may not be your best bet. With over 149,513 emails sent per minute, you can lose your personal touch by using this channel to welcome your customers. Also, you cannot guarantee they will open your emails even if you use a catchy subject line. 

Emails are faster and more convenient, but sending a direct mail welcome letter to new clients can give you the upper edge. Thus, businesses use this communication mode for their high-value patients to kickstart a valuable and profitable relationship.

Settle On the Format

Your welcoming letter to new client should depict your company’s values and voice. If you advertise as a friendly brand with a humorous staff, using a formal tone may be a bad idea. And, of course, customers would like a delightful message instead of the one that bores them! 

The next thing to decide is whether you want to type or handwrite your messages. A typed welcome letter to new client might make sense if you want to conduct a bulk campaign. But handwritten letters are more welcoming and attention-grabbing!

PostGrid’s print and mail API helps you to send letters with different fonts that give them a personal look and feel. You may also use custom envelopes and add multiple variables to personalise your messages! Our automated services ensure you do everything at the click of a button with a plethora of choices at your fingertips.

Reiterate the Value Your Business Provides to Customers

The primary purpose of sending a welcome letter to new clients is to ensure you are their best choice. Though your message must be informal, try adding details about how your business makes its customers’ lives easier!

For example, an insurance company can write, “We strive to assist you during difficult times.” Or a wedding planner might mention, “We are committed to providing you with the best services to make your special day unforgettable.”

Provide Helpful Resources

You can add pURLs and QR codes to your welcome letter to new client to redirect customers to a webpage or video. 

If applicable, you may also insert additional written materials with your letters- like a product factsheet or a service guide. The goal is to help your buyers in all possible ways, improving their experience with your company. 

Choose Who Will Write the Letter

Companies often find it hard to decide who should write the welcoming letter to clients- the account manager or a higher executive. It might affect the message because you cannot use the same voice in both cases. For instance, sending a letter signed by the CEO might discuss the company’s overall vision. But an account specialist would offer to help or ask for an introductory call. 

Sample Welcome Letter to Clients

Below is a sample welcome letter to clients for your reference. It focuses on how you can onboard clients and make them feel confident about purchasing from your company. Moreover, it also offers customers a small bonus to persuade them to buy again!

Lily Martin

Ken HR Solutions

5 Little Bourke Street

Melbourne VIC 3000

Date: 21 November 2022

To, 

Mr Lucas King

Fly High Media

20 NE Elizabeth Street

Melbourne VIC 3004

Dear Mr Lucas, 

We want to take this opportunity to thank you for your association with our company! Our team members are thrilled to have you on board with us and are committed to assisting you with your recruiting requirements. 

Ken HR solutions have been in the industry for the past 10 years, which helped us bring over 5,000 loyal customers into our family. We are so excited to welcome you into this huge family and look forward to helping you take your business forward. 

At Ken, we employ several award-winning solutions, allowing us to match the best candidates with the right businesses. You can always count on Mr Kenneth- your account specialist, to discuss your requirements and have them delivered at the earliest. 

We value your time and business and only want the best for you. Hence, we are offering 15% off on your current invoice as a welcome bonus. Since you have already paid, we plan on carrying the excess to your next billing transaction. 

Please connect with us if you have any questions or concerns. We are more than happy to get on a call or meet with you anytime!

Thank you again for choosing us!

Warm regards,

[Signature]

More About PostGrid’s Print and Mail Solutions to Automate Your Mailing Tasks

Once you plan a campaign to send a welcome letter to new client, you might notice that you must tend to hundreds of activities that make you rethink everything. 

Several businesses do not send onboarding letters or messages because they do not want to bombard their in-house team with print and mail tasks. 

PostGrid’s print and mail API and automation software help you avoid this dilemma by offering you online solutions. You may integrate our API into your existing workflow to save time and effort—and draft a highly-personalised welcome letter to new clients after every purchase. 

Moreover, you can launch triggered direct mail campaigns to initiate the mailing of a welcoming letter to new clients immediately after they make a purchase. 

Here is what one of our clients said after they automated their onboarding direct mailing campaigns with PostGrid:

“Your API integrations work amazingly well and have helped us send letters to nearly 3,000 customers. We plan to branch our mailing activities further with PostGrid by streamlining our invoice and statement mailing processes with marketing and onboarding letters.”

PostGrid helps you print and mail numerous items, like postcards, letters, cheques, etc., under one roof. You do not need to find a separate printing vendor to produce your welcome letter to new clients or get your staff to stuff envelopes and attach stamps. We automate such tasks to leave you enough time to enjoy the results of your campaign!

Conclusion

A simple welcoming letter to new client can help you drive retention rates and improve your brand reputation. It lays the foundation for genuine relationships and fuels your growth. 

PostGrid’s print and mail services assist companies of all sectors in sending marketing, onboarding, transactional, and compliance items. It helps them streamline their activities at the lowest rates they can find!

Request a demo now to learn more about how PostGrid enables you to send your welcome letter to new client effortlessly!

Ready to Get Started?

Start transforming and automating your offline communications with PostGrid

SIGN UPREQUEST A DEMO

The post Welcome Letter to New Client appeared first on PostGrid.

source https://www.postgrid.com.au/welcome-letter-to-new-client/

Payment Terms Change Letter to Customer

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Top 5 Tips to Write a Payment Terms Change Letter to Customer that Works?

Have you ever come across clients who always delay their payments? Not only can it hurt your revenue, but it also interferes with your daily operations and hampers your business growth. Writing a responsive payment terms change letter to the customer may help you reverse the effects and get clients to pay on time!

However, it is a delicate situation, primarily if you want to continue doing business with them. The trick is to pen a considerate letter that helps you maintain relationships and induce faster payments!

We have covered the best five tips to write a letter to a customer reducing credit terms below. Also, there is a template and a sample to help you start drafting and sending these letters effortlessly!

Let us dive in!

How to Write a Payment Terms Change Letter to Customer?

This letter follows the same format as your other formal messages, but the content may vary. Here are the steps to give you a headstart:

Letterhead

Write your letter on your company letterhead to announce the credit terms change, grab the reader’s attention, and get them to respond. 

Also, it must include your contact number, mailing address, website link, and email ID. 

Use the correct mailing address so customers can write back if needed. 

Recipient’s Mailing Address

Print your mailing date on the first line of your letter. Then, write your recipient’s delivery address after leaving one line. Remember to keep a clear distinction between your and the customer’s address. When using windowed envelopes to send your payment terms letter to customer, their address must be visible from the outside. 

Often, businesses mail to incorrect or outdated addresses unknowingly. Though you can get your letters back and reship them, this process can cost you a lot of money and time. Using PostGrid’s address verification API before sending your payment terms to change letter to customer can help you ensure deliveries to the correct people!

Subject

The subject line is optional, but it helps you inform the customers upfront about your letter’s intent. Try keeping it short and placing it above the salutation.  

Salutation

Use appropriate titles, like Ms, Mr, Mrs, Dr, etc., and make your salutation personalised. Avoid using phrases like- “Dear Reader” or “Dear Customer.”

Introduction

Your first paragraph should explain why your company is changing payment terms with customers and from when. If the customer owes you some amount, mention it in this paragraph with the last payment date. 

Body

The second paragraph of your letter to customer reducing credit terms can help you elaborate on the reason for the change. Try to tell them that you are open to making revisions if they pay the due amount immediately. 

You can also provide the details of a concerned person the readers can contact if they have any questions. 

Closing

Thank your customers and depict that you wish to continue your business relationship with them. 

Signature

Add your signature at the end of your payment terms change letter to customer, followed by the enclosures (if any).

Here is a template that helps you compile all the above aspects:

[Letterhead] 

[Date]

[Recipient’s full name]

[Recipient’s mailing address]

[Subject]

[Salutation]

[Introduction – not more than two to four sentences]

[Body of your payment terms change letter to customer]

[Closing]

[Signature]

[Enclosures – include the type and number of the document]

Top 5 Tips to Write a Response-Driving Payment Terms Letter to Customer

There are some things to consider before you write, print and mail your credit change letters to your debtors and other customers, and they are

#1 Use Professional Language

It does not matter how much money a client owes you or how long they take to respond. Try using a formal yet firm tone when you announce credit terms change to communicate your message effectively and help resolve things. 

#2 Write Directly to the Account Department

It is advisable to write the letter to customer reducing credit terms and send it directly to the accounts department to get a faster response. Often, people from the purchase or inventory department are too busy to look over such matters, delaying your payments even more. 

Tip: Get in touch with the accounts team of a company when you first associate with the business. Collect all such details during the first transaction to help you keep accurate records that can be helpful in the future. 

#3 Mention All Relevant Details

Attach all the crucial details to your payment terms letter to customer to help them refer to the information and check the status of their payments.

You can mention the particulars and invoice payment terms in your payment terms letter to customer to remind them of the transaction. Also, highlight what the credit change says—for example, you may stop credit orders entirely and only accept in-advance payments. Or you can divide the amount of the transactions between CIA (cash in advance) and COD (cash on delivery) payments. 

#4 Add the Relevant Sales Manager’s Name and Details

Your payment terms change letter to customer can work more effectively if it includes the name of the salesperson who sold them the products. Encourage customers to contact them and discuss how to work out everything. 

#5 Establish a Credit Plan

The best method for changing payment terms with customers is to establish a timeline and credit plan. Offer them alternatives to help them clear their dues without jeopardising your associations. 

You can email a copy of your messages, but always send the letter via post. 

PostGrid’s direct mail API can help you automate the process and help you distribute the letters to your customers’ physical addresses speedily and affordably!

Payment Terms Change Letter to Customer Sample

You can send overdue payment letters to your customers before closing their credit accounts. The payment terms letter to customer should be your last resort before you refer the client’s account to a collections agency. 

Below is a sample to help you announce credit terms change to customers the right way:

Maeve Industries

81 Hodgson Street

Silverwood QLD 4370

Contact: +61 3 5111 1111

Email id: contact@maeveind.com.au

Date: 25 November 2022

To,

Mr Wallace Tonkin

Tropical Inc

Wiradjuri County

7 Main Street

Coolamon NSW 2154

Subject: Payment Terms Change Letter to Customer

Hello Mr Wallace,

This is to inform you that your invoice #539 is now overdue by 20 days. We sent you multiple reminders dated 21, 17, and 7 November 2022 with no responses. On carefully considering your account, we have decided to withdraw our credit payment terms, starting now. 

We can only accept CIA orders from your company and are open to revisiting the terms with you. It will allow us to continue our relationship smoothly while you get more time to fulfil your due payment. 

Please connect with Mr Christian if you have any questions or concerns. He can help you resolve any issues and guide you toward drafting a new payment arrangement!

We also want to thank you for your business and look forward to working with you again soon!

Yours sincerely, 

Julia Monaro

Senior Sales Manager

+61 3 5111 1112

julia@maeveind.com.au

Enclosures: Invoice no. 539

How Does PostGrid’s Direct Mail API Help Companies Print and Ship Effective Letters?

Our direct mail services offer numerous features to clients to help them send their payment terms change letter to customer without doing anything manually. 

Here is how we add value to your mailing tasks

• Reduces clerical overheads: Businesses can cut unnecessary and miscellaneous expenses by streamlining their print and mail tasks with PostGrid. Our solutions automate all the manual jobs, helping your staff save time and focus elsewhere. 
• Adapt the latest technological trends: PostGrid allows you to ditch traditional methods to send a payment terms letter to customer and enables you to replace them with technology. Our advanced customer retargeting, address verification, and API integrations help you send your mailers online with the click of a button. 
• Trigger follow-up campaigns: Set up triggered campaigns using our automation software and mail your letters changing payment terms with customers at the right time. 
• Track results: Clients can check if their letters have reached their destinations. Moreover, they can add custom QR codes to redirect customers to a payment portal and track the responses using PostGrid. 

Are you interested in uncovering more of our features to help you send an efficient payment terms change letter to customer? Request a demo!

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